Email Archiving or Quotas,
why one is better than the other:
Not one application typifies
the mutual importance of data volume and value better
than corporate email.
A recent report states that the
number of new messages sent each day is growing-from
9.7 billion in 2000 to 35 billion in 2005.
As we struggle to manage the growing
volume of email, the real challenge is preserving the
data's value. Many legal regulations dictate that organisations
are required to keep data for a number of years, but
the need to retain email goes beyond this.
The data held within email is often a valuable reference
to all employees even years later. This is where Quotas
fall down as an email storage size management tool.
Given the crucial importance of the information in many
messages the ability to retain these messages for all
time is exceptionally valuable.
Also the ability to use the
organisational email system to it's full potential cannot
be fulfilled if users are restricted in the useage of
the system.
For example:
Sending video files of corporate presentations to employees
working at remote sites might provide a competitive
edge that these offsite employees need. This is only
possible if the remote sizes are not restricted on the
amount of space that they have access to or the maximum
message size they are restricted to.
Email archiving is a management
technique that lets corporations distribute content
and collaborate without imposing quota restrictions.
Email-archiving solutions consider individual user mailboxes
and migrate individual messages and attachments to secondary
(i.e., archival) storage system based on criteria such
as frequency of access, age of messages, and time of
last access.
|
Archiving
v Quotas
